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This page guides you through the components of downloading Looker reports. You can download individual charts in CSV or Excel format and entire reports in PDF format. Read the following sections to learn about these concepts:
Things to know about downloading charts and reports
There are several things to know about downloading charts and reports in Looker:
Individual charts can be downloaded only in CSV or Excel style formats.
Entire reports can be downloaded only in PDF format.
The limit for data downloads for users, including those with the download_without_limit permission, is 5,000 rows.
When a report link is included in a downloaded PDF, users will be directed to that specific report within Looker. Users must have access to the folder in which the report is saved to view the report in Looker.
If a user is not granted the required permissions, they won't see the option to download content.
If a user does not have the required model access to Looker data on a report, that data won't be included in downloads.
Download individual charts
To download content from an individual chart in CSV or Excel format, follow these steps:
Open the report that contains the data that you want to download.
Click the chart's more_vert three-dot menu.
Click Export to open the Export data dialog.
In the Export data dialog, enter a name for the download in the Name field.
Choose an option in the Export as section. The options include the following:
CSV
CSV (Excel)
Google Sheets
Click the check_boxKeep value formatting checkbox to carry over the value format settings from the chart to the exported file.
Click Export to export the file, or click Cancel to close the dialog.
Download entire reports
To download an entire report as a PDF, follow these steps:
Open the report that contains the data that you want to download.
Click group_addShare in the report banner.
Click downloadDownload to open the Download as PDF dialog.
Click the check_box checkboxes to enable or disable the following export settings:
Ignore custom background color: Select this option to override any background color settings on the report.
Add a link back to the report: Select this option to include a link to the report in Looker. See the Things to know about downloading charts and reports section on this page for more information about including links in downloads.
Password protect report: Select this option to set a password for the PDF file.
Click Download to download the PDF, or click Cancel to close the dialog.
[[["Easy to understand","easyToUnderstand","thumb-up"],["Solved my problem","solvedMyProblem","thumb-up"],["Other","otherUp","thumb-up"]],[["Hard to understand","hardToUnderstand","thumb-down"],["Incorrect information or sample code","incorrectInformationOrSampleCode","thumb-down"],["Missing the information/samples I need","missingTheInformationSamplesINeed","thumb-down"],["Other","otherDown","thumb-down"]],["Last updated 2025-08-25 UTC."],[],[],null,["# Download Looker reports\n\n| **Preview**\n|\n|\n| This product or feature is subject to the \"Pre-GA Offerings Terms\" in the General Service Terms section\n| of the [Service Specific Terms](/terms/service-terms#1).\n|\n| Pre-GA products and features are available \"as is\" and might have limited support.\n|\n| For more information, see the\n| [launch stage descriptions](/products#product-launch-stages).\n\nThis page guides you through the components of downloading Looker reports. You can download individual charts in CSV or Excel format and entire reports in PDF format. Read the following sections to learn about these concepts:\n\n- [Requirements](#requirements)\n- [Things to know about downloading charts and reports](#things-to-know-about-downloading-charts-and-reports)\n- [Download individual charts](#download-individual-charts)\n- [Download entire reports](#download-entire-reports)\n\nRequirements\n------------\n\nTo download charts and reports, users must have either the [Looker **Admin** role](/looker/docs/2512/admin-panel-users-roles#admin) or the following content and data access:\n\n- One of the following types of access to the folder in which a report is saved:\n - View\n - Manage Access, Edit\n - The [`download_with_limit` or `download_without_limit` permission](/looker/docs/2512/overview-of-studio-in-looker-permissions)\n- Access to the underlying [LookML model](/looker/docs/2512/admin-panel-users-roles#model_sets), if a chart or report includes a Looker data source\n\nFor more information about content access and permissions, see [Controlling user content access](/looker/docs/2512/access-control-and-permission-management#controlling_user_content_access) and [How content access and permissions interact](/looker/docs/2512/access-control-and-permission-management#how_content_access_and_permissions_interact).\n\nIf you want to change the access level settings for a folder, see [Viewing and managing folder access levels](/looker/docs/2512/organizing-spaces#viewing_and_managing_folder_access_levels).\n\nThings to know about downloading charts and reports\n---------------------------------------------------\n\nThere are several things to know about downloading charts and reports in Looker:\n\n- Individual charts can be downloaded only in CSV or Excel style formats.\n- Entire reports can be downloaded only in PDF format.\n- The limit for data downloads for users, including those with the `download_without_limit` permission, is 5,000 rows.\n- When a report link is included in a downloaded PDF, users will be directed to that specific report within Looker. Users *must* have access to the folder in which the report is saved to view the report in Looker.\n- If a user is not granted the [required permissions](#requirements), they won't see the option to download content.\n- If a user does not have the [required model access](#requirements) to Looker data on a report, that data won't be included in downloads.\n\nDownload individual charts\n--------------------------\n\nTo download content from an individual chart in CSV or Excel format, follow these steps:\n\n1. Open the report that contains the data that you want to download.\n2. Click the chart's more_vert three-dot menu.\n3. Click **Export** to open the **Export data** dialog.\n4. In the **Export data** dialog, enter a name for the download in the **Name** field.\n5. Choose an option in the **Export as** section. The options include the following:\n\n - CSV\n - CSV (Excel)\n - Google Sheets\n\n | **Important:** Users will see the **Google Sheets** export option only if they are logged in to the instance with the Google OAuth authentication method.\n6. Click the check_box **Keep value formatting** checkbox to carry over the value format settings from the chart to the exported file.\n\n7. Click **Export** to export the file, or click **Cancel** to close the dialog.\n\nDownload entire reports\n-----------------------\n\nTo download an entire report as a PDF, follow these steps:\n\n1. Open the report that contains the data that you want to download.\n2. Click group_add **Share** in the report banner.\n3. Click download **Download** to open the **Download as PDF** dialog.\n4. Click the check_box checkboxes to enable or disable the following export settings:\n\n - **Ignore custom background color**: Select this option to override any background color settings on the report.\n - **Add a link back to the report** : Select this option to include a link to the report in Looker. See the [Things to know about downloading charts and reports](#things-to-know-about-downloading-charts-and-reports) section on this page for more information about including links in downloads.\n - **Password protect report**: Select this option to set a password for the PDF file.\n\n | **Note:** The name of the report will be the name of the PDF file.\n5. Click **Download** to download the PDF, or click **Cancel** to close the dialog.\n\n| **Note:** If a report contains data from a Looker data source, and you do *not* not have the [required model access](#requirements) to the Looker data on the report, you will see a note in the **Download as PDF** dialog that those visualizations will be excluded from the PDF."]]
