Admin settings - Schedules

As users navigate through folders, the listing for each Look and dashboard indicates whether they have scheduled that content.

Looker administrators and users who have either the manage_schedules or see_schedules permission can also see the Scheduler Plans page by selecting Schedules in the Alerts & Schedules section of the Admin menu, which lists information about any scheduled content that is upcoming or ongoing.

Information included

The Schedules page displays the following information about scheduled content:

Column Definition
Name Name of the scheduled plan, with a hyperlink to the scheduled content. This column also includes the frequency with which Looker will send the scheduled content.
Owner User who owns the schedule. This is typically the user who created the schedule. However, an administrator can change the owner of a schedule. Also, an administrator can create a schedule for another user through the API.
Content Type Type of content that is scheduled, either a Look or a dashboard.
Summary Summary of a scheduled delivery's format and destination.
Recipients Address of recipients of the schedule — either an email address or a URI for webhooks.
Options Additional schedule options, including History, Reassign, and Delete.

Filter the list of schedules

Click the Filter List bar to filter the list of scheduled plans by one or more of the following criteria:

  • Schedule Name
  • Recipient
  • First Name (of the schedule owner)
  • Last Name (of the schedule owner)
  • Destination Type
  • Delivery Format

Sort the list of schedules

Click the Name header to sort the list of scheduled plans by the schedule name. The schedule name is the only field on which you can sort the list.

View schedule history

To view a schedule's history, click the schedule's three-dot Options icon and select History to visit the Schedule History page, which is filtered for this scheduled plan.

Reassign a schedule

To reassign ownership of a schedule to another user, click a schedule's three-dot Options icon and select Reassign. You must be an administrator to reassign schedules.

Delete a schedule

To delete a schedule, click a schedule's three-dot Options icon and select Delete. A dialog asks you to confirm this action because it cannot be undone. You must be an administrator to delete schedules.