Subscribe to NotebookLM Enterprise and assign licenses

This page describes how to get subscriptions for NotebookLM Enterprise and assign licenses to your users.

About licenses

To sign in to the NotebookLM Enterprise app, a user must have a license. Licenses can be assigned to users manually or automatically.

  • Manually-assigned licenses: belong to an individual user and are associated with the user's email address.

    Manually-assigned licenses are best for users who rely on the NotebookLM Enterprise app and use it often.

  • Automatically-assigned licenses: are assigned to users when they sign in to NotebookLM Enterprise and the licenses are released when users sign out of the app.

    Automatically-assigned licenses are good for occasional users and can save you money compared to giving all users manually-assigned licenses.

Licenses are specific to multi-region. For example, if users want access to notebooks in both the us multi-region and global, assign them a license in each.

About subscriptions

You buy licenses by the subscription. A subscription contains up to 5000 licenses.

Subscriptions are specific to multi-regions. Users who create notebooks in the global region need licenses from a global subscription. Similarly, users who need to keep their notebooks and data in the European Union need licenses from an eu subscription.

There are two subscription tiers for NotebookLM Enterprise:

  • The free-trial tier: With this tier, you get a full-featured, 30-day trial subscription of 5000 licenses.

  • The paid tier: You can buy a monthly subscription or a year-long subscription. Both the monthly and the yearly subscriptions can be set to renew automatically.

Before you begin

Before starting the procedures on this page, make sure that:

  • You have completed the tasks on the Set up NotebookLM Enterprise. This includes granting at least the Cloud NotebookLM User role to any users who you'll license to use NotebookLM Enterprise.

  • You have the following roles:

    • Cloud NotebookLM Admin
    • Discovery Engine Admin

Get a subscription

To get a subscription for NotebookLM Enterprise, do the following:

  1. In the Google Cloud console, go to the Agentspace page.

    Agentspace

  2. Go to the Settings > License page.

  3. Choose a Multi-region for your subscription. If you don't have compliance or regulatory reasons to locate your data in the US or EU multi-regions, Google recommends that you choose the global region for maximum availability and low latency.

  4. Click Add subscription.

  5. On the Add a subscription for Agentspace page:

    1. Enter the Number of licenses that you want.

    2. Choose the Term for the subscription.

    3. Optional: Click Auto renew.

    4. Select your tier.

  6. Click Add.

Add users and manually assign them licenses

To manually assign licenses to users from a subscription, do the following:

  1. In the Google Cloud console, go to the Agentspace page.

    Agentspace

  2. Go to the Settings > License page.

  3. Click Add users.

  4. On the Add users page:

    1. Enter the email addresses of the users. Make sure to use the same email address that they'll use to sign in to the NotebookLM Enterprise app.

    2. Select the subscription to assign to those users.

    3. Click Submit.

Add users and assign them licenses automatically

To assign licenses to users automatically when they sign in to the NotebookLM Enterprise app, do the following:

  1. In the Google Cloud console, go to the Agentspace page.

    Agentspace

  2. Go to the Settings > License page.

  3. Make sure that you have a subscription with enough licenses for the maximum number of users that you expect be signed in to NotebookLM Enterprise at any one time.

  4. Select Assign licenses automatically and then select the subscription.

    A license from this subscription is assigned each time a user who doesn't have a manually-assigned license signs in. If no licenses remain in the subscription, users are shown a message notifying them that they don't have access.

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